Executive Team Assistant (d/f/m) - #2108946

We are Germany’s largest vehicle marketplace, featuring around 1.4 million listed cars, commercial vehicles, motorcycles, and e-bikes. Based in Berlin-Charlottenburg, we offer a dynamic environment where growth, learning, and collaboration are at the heart of everything we do. Since our founding in 1996, we have been shaping the way vehicles are bought and sold online - not only enabling direct transactions but also offering financing and leasing solutions. More than 40,000 registered vehicle dealers and millions of private customers rely on our platform, benefiting from 108 million visits each month. If you are driven by an eagerness to learn, have a passion for collaboration, and are excited about shaping the future of mobility, we would love to meet you.

mobile.de is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.

Research shows that women and underrepresented groups often hesitate to pursue opportunities unless they meet every requirement. We strongly value diverse perspectives and encourage candidates from historically excluded backgrounds to apply.

Applicants must hold a valid right to work and permit to reside in Germany.

What You’ll Do & Who You Are

We’re looking for a proactive, detail-oriented, and highly organized Executive Assistant to support several members of our Executive Leadership Team at mobile.de. This is a fantastic opportunity for someone who thrives in a dynamic environment, is passionate about supporting high-impact leaders, and wants to grow alongside an ambitious business.

You’ll be the organizational backbone for your executive leaders—managing calendars, travel, meetings, and communications—while also getting involved in cross-functional projects and process improvements. This role is perfect for someone who enjoys variety, takes initiative, and brings a growth mindset to their work.

You will be joining a small team of Executive Assistants, working closely with other EAs to support the broader C-level team of mobile.de and collaborating with other executive support functions in the other companies that fall under the Adevinta umbrella. We are committed to building a collaborative, supportive environment that allows each assistant to contribute at their highest level.

What You’ll Do

• Provide high-level administrative and organizational support to multiple C-level leaders.
• Manage complex calendars, schedule meetings across time zones, and coordinate international and domestic travel with attention to detail and efficiency.
• Prepare communication materials to ensure effective and professional communication on behalf of executives.
• Organize internal and external meetings and company events.
• Track travel, event, and project-related expenses, ensuring compliance with internal policies.
• Support and lead operational projects that drive efficiency and improve executive team effectiveness.
• Continuously identify and implement improvements to administrative processes and workflows.
• Coordinate with external vendors and internal teams (e.g., Facilities, Learning & Development) to support key executive initiatives.
  
  

Who You Are

• 3+ years of experience as an Executive Assistant, Team Assistant, or in a comparable senior administrative role—ideally in a fast-paced, international business environment.
• You’ve supported senior leaders and are confident in managing multiple priorities, stakeholders, and moving pieces.
• We welcome applications from high-potential candidates with slightly less experience if you bring strong organizational instincts, a proactive mindset, and the ability to learn quickly in a dynamic setting.
• Fluent in German and English (written and spoken).
• Exceptionally organized with strong problem-solving skills—you anticipate needs and take initiative before being asked.
• Discreet and professional, especially when handling sensitive and confidential information.
• A clear communicator with strong interpersonal skills; confident engaging with people at all levels of the organization.
• Experienced in coordinating travel, handling expenses, and planning events and team offsites.
• Proficient in Office/Google Workspace (Slides, Sheets, Docs, Drive) and quick to adapt to new tools and systems.
• A true team player with a collaborative spirit who enjoys working in an international environment.
• Independent and resourceful—you bring high energy, ownership, and curiosity to your work.
  
  

Benefits

Working at mobile.de comes with its perks! Enjoy the following benefits (some of many):

• Salary: Get rewarded with an attractive base salary and participation in our annual incentive plans.
• Plan for the Future: On top of the statutory retirement insurance, we offer a company pension scheme with three contribution levels.
• Team-Building: Regular team and company events offer the opportunity to network and learn from each other.
• Training & Education: Keep growing with a personal development budget, access to language courses, coaching opportunities, our online and offline library, weekly “Lunch & Learn” sessions and many more.
• Mobility: Stay mobile with a monthly transportation allowance.
• Enjoy working: Our office offers a range of amenities, including retreat spaces for yoga and relaxation, a pool table, table tennis, a fully equipped kitchen for cooking, and various co-working areas. And yes, free snacks and drinks are also available.
• Work from Anywhere: Work up to 20 days per year work from wherever you feel most productive.
• Family: We supplement the German government contribution by offering fully paid family leave.