Office & People Admin Specialist (Berlin-based, 3 days/week in office, m/f/d) - #2126546

At Klim, we’re creating a joint movement with farmers and businesses to make regenerative agriculture scalable and impactful. As a Berlin-based AgriTech start-up, we’re empowering farmers to restore soil, boost biodiversity, and capture carbon—all while earning revenue through our platform.

Backed by $22 million in Series A funding, we’re expanding globally, partnering with major food industry leaders like Nestlé and Kaufland to help them reduce emissions along their supply chains, while making them more resilient and profitable at the same time. Since 2020, we’ve supported 4,000 farmers, covering 800,000 hectares (5% of Germany’s farmland!) and we are now the number 1 provider for Scope 3 solutions in Europe!

If you’re passionate about building a sustainable food system and driving real climate impact, join us and help create a healthier planet!

Your mission:

As our Office and People Admin Specialist, you’ll ensure the smooth day-to-day running of our Berlin office and support key People admin and operational processes. From managing an organised, welcoming workspace to handling HR admin and team support, you’ll help create a great experience for all our employees, both in-office and remote.

This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys bringing structure and clarity to the everyday. We’re open to candidates from a variety of backgrounds, what matters most is your enthusiasm for creating a great workplace experience and supporting people-focused administrative and operational processes. As Klim continues to scale, you’ll have the chance to take on more responsibility, develop new skills, and grow alongside the People team.

Your responsibilities:

Office Management

• Oversee day-to-day office operations to maintain an organised and welcoming environment in our Berlin office, act as the first point of contact for all office-related and on-site employee needs.
• Manage office logistics, including supplies, vendors, maintenance, and workspace setup.
• Set up new joiners with hardware, system access, and a ready-to-go desk.
• Coordinate with IT and Operations to ensure smooth onboarding workflows.
• Handle office-related budgets, vendor relationships, and invoicing.
• Support the planning and execution of in-person and remote events and team gatherings to foster team connection and engagement.
  
  

People Administration

• Coordinate onboarding and offboarding logistics, including documentation, system access, and internal checklists.
• Manage core People/HR admin tasks such as maintaining employee records, producing contracts, supporting payroll and benefits coordination, and ensuring compliance with local employment laws.
• Maintain and update internal systems and tools (e.g. HRIS (Personio), Notion, Slack) to support People Operations.
• Support continuous improvement of workplace policies, processes, and templates to enhance employee experience and operational efficiency.
  
  

Your profile:

• Availability: We’re ideally seeking someone who can start at short notice; early availability will be prioritised.
• Location: You’re based in Berlin and able to work from the office at least three days per week.
• Languages: You communicate clearly and confidently in both English and German (minimum B1), across in-person, written, and virtual settings.
• Clear communicator & proactive: You take initiative and keep things moving in fast-paced environments. Problem solver: You approach challenges with structure and creativity.
• Impact-driven: You prioritise what matters most.
• Detail-oriented & systems thinker: You see the big picture without missing the small stuff.
• People-focused: You care about creating great employee experiences and building trust. Organised multitasker: You manage tasks and priorities with ease and precision.
• Relevant experience: You’ve worked in People Ops, HR coordination, or office management, ideally in a fast-moving setting.
• Tech-confident: You’re comfortable using tools like HRIS, Slack, and Notion to stay effective.
  
  

Your benefits:

• Opportunity: Be part of our journey from the very beginning, working on an equal footing with the leadership team to build a new company.
• Impact: Make a daily and active contribution to combating climate change, promoting consumer education, and fostering fair conditions for our climate-conscious farmers.
• Autonomy: Take ownership of your projects and enjoy a high degree of creative freedom.
• Competitive package: Receive a competitive salary.
• Flexible work model: At Klim, we foster a flexible, hybrid work approach and facilitate remote work (within the EU). It is advantageous for this role if you live in Berlin or can be present in our office regularly.
• Additional benefits for full time, permanent employees: We offer membership in the Urban Sports Club or subsidisation of the Deutschlandticket, a company pension scheme, plus team lunches (if based in Berlin) and regular team events.
  
  

At Klim, we believe that a thriving workplace is built on the diverse backgrounds, talents, and perspectives of our team. We grow stronger together by embracing and building on each individual’s unique strengths.

We are committed to fostering an inclusive environment where everyone feels valued and empowered to contribute their best. All hiring and personnel decisions are made solely based on qualifications, performance, and the needs of the company—ensuring fairness and equal opportunity for all.

If you’re excited about this role but don’t meet every requirement, we still encourage you to apply. You might be the perfect fit for our team in ways you don’t yet realise!