Executive Assistant - #2205990

About Payrails

Payrails is a global payment software company helping leading enterprises to take control of their payment operations and maximize performance. With deep experience in the payments space and firsthand knowledge of merchants' challenges, we’ve seen how fragmented, complex, and inefficient these systems can become. Now, we are setting a new industry standard for how enterprises around the world manage and optimize payments, with more control, visibility and flexibility than ever before.

Our vision is to reimagine payments from the ground up. We are building a deeply integrated meta layer that spans the entire payment lifecycle with a modular architecture. This helps us give leading brands building blocks to craft solutions to most complex operational challenges, tailor seamless customer experiences and grow their business.

We are backed by some of the world’s top investors including Andreessen Horowitz, HV Capital, EQT Ventures and General Catalyst, who share our mission to simplify payment complexity globally.

At Payrails, we’re committed to building a team of exceptional people - not just talented, but driven to build, solve, and deliver at the highest level. Excellence isn’t just a value here; it’s a way of working. We believe that great people thrive in environments where there’s trust, clarity, and shared purpose. We work openly and collaboratively, with deep respect for each other’s craft. Everyone is encouraged to understand the bigger picture - what we’re building, why it matters, and what stands in the way. When people have that context, they move faster, take ownership, and make better decisions. We care about creating a culture where people feel inspired to do their best work and a deep sense of responsibility to help us bring our vision to life. Success at Payrails means staying focused on the problems that matter most, and executing with purpose.

How you will make an impact

The Executive Assistant will be a strategic support to our CEO and COO, ensuring efficient operations and communication within the organization. This role demands exceptional organizational skills, keen attention to detail, and the ability to manage multiple priorities both on strategic and tactical level:

• Manage the calendars for the CEO and COO, including scheduling meetings and coordinating appointments
• Screen and prioritize incoming communications, such as emails, calls, and correspondence, ensuring timely responses
• Prepare and edit documents, reports, presentations, and other materials as needed
• Organize and maintain confidential files, records, and documentation
• Arrange travel arrangements, including booking flights, accommodations, and ground transportation
• Handle expense reporting and other financial tasks related to the executive office
• Assist in the preparation and coordination of meetings, including logistics, agenda preparation and follow-up on action items
• Automate tasks and processes to enhance efficiency in daily operations
• Support special projects and initiatives as assigned by the CEO and COO
• Act as a liaison between the executive office and internal/external stakeholders, maintaining effective communication on behalf of the CEO and COO
  
  

What we are looking for

• You have at least 7+ years of proven experience as an Executive Assistant or in a similar administrative role
• You have excellent organizational, time management, and multitasking skills
• You have strong attention to detail and problem-solving skills
• You have the ability to handle sensitive information with discretion and maintain confidentiality
• You are able to work independently and as part of a team
• You work well under pressure, meeting deadlines while staying calm and organized
• You have strong written and verbal communication skills in both English and German
  
  

What we offer

• High impact and high velocity environment with the most talented and ambitious people you will ever work with
• A chance to shape the story of a company and a category from the ground up
• Real ownership. You’ll have the freedom and trust to build, test, and take lead
• A product used by the best brands around the world
• Visa and relocation support for you and your family where required
• Hybrid working with an office in the heart of Berlin
• Regular team events, activities and off-sites
• Discounted Urban Sports Club membership
• Competitive salary and equity package
• 27 days of annual paid vacation